Invoice reminder software that reads the conversation
Scotive fetches invoices from invoicing tools like QuickBooks, Xero, or FreshBooks. For each one, it reads the Gmail or Outlook thread, tracks where it stands, and drafts a personalized follow-up in their words.
Your invoicing tools already send reminders — they only know the date.
QuickBooks, Xero, and FreshBooks can fire a note on day 7. They cannot see what the client said in Gmail or Outlook, so they cannot tell promised from ignored, or “we already paid” from still unpaid.
A calendar is not context
Day 7 overdue is not the same as “paying Friday,” a PO question, or “we already paid.” Date-based reminders treat all of those as the same stamp.
The canned note still leaves you writing
The invoicing tool sends from its own domain. You are still in Gmail or Outlook guessing “just checking in” — and waiting weeks because it feels awkward.
They do not know when to stop
If the client already replied, the next dated reminder still goes. You are the one who has to notice and pull it back.
Overdue is not a status
Promised, disputed, says-paid, waiting on your reply — none of that lives in the reminder calendar.
Match the thread to that invoice. Then run the next follow-up from your inbox.
Connect Gmail or Outlook — or both — and QuickBooks, Xero, or FreshBooks. Scotive pulls the invoices, then the conversations that belong to them.
The thread is the context
Promised Friday, a PO question, and “we already paid” are different states — not the same overdue stamp.
The next email is already drafted
Written from what that client actually said. You review it. One click sends from your address.
It knows when to hold
If they replied or named a pay date, the chase waits. Firmer emails still need a click.
Status from the conversation
Each invoice has a state from invoiced to paid, so you are not rebuilding it from sent mail.
Payment reminder software that sits on the tools you already use
You keep QuickBooks, Xero, or FreshBooks for creating invoices, due dates, and paid or not. Scotive is the follow-up layer on Gmail or Outlook: same thread, same invoice, a payment link from the tool you already use — not a new place to get paid.
Automated invoice reminders — with a brake
You approve the friendly schedule once. A short heads-up before due. A reminder around due date. Another a few days later. After that, firmer emails wait for you — a bot that keeps nagging after someone already talked starts to hurt the relationship.
If they reply, the schedule holds. If they promise a day, it waits until that day. If they dispute, say they paid, or need an answer from you, it waits. When the invoicing tool shows paid, the chase stops.
Then $49/month, or $490/year (2 months free). See pricing.
Frequently asked questions
- Is this a replacement for QuickBooks, Xero, or FreshBooks?
- No. Those stay your invoicing tools. Scotive sits on top: it matches each open invoice to the Gmail or Outlook thread and runs the follow-up from your address.
- Will it send every reminder on its own?
- Friendly reminders can go out on the schedule you approve. Anything firmer waits for a click.
- What happens when a client replies?
- The reminder schedule pauses. If they promised a date, Scotive waits until that date. If they asked a question, disputed the invoice, or said they already paid, it waits for you.
Get paid without the awkward follow-up.
Invoice reminder software that drafts the next email in their words — from Gmail or Outlook, on invoices from QuickBooks, Xero, or FreshBooks.
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