Scotive
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ScotiveScotive

Invoice chasing that lives where you work.

Track unpaid invoices from email and accounting, read client replies for promises and disputes, and approve every follow-up before it sends.

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Approval before every send Email + accounting Signed as you

Live today: Gmail & QuickBooks Online. Next: Outlook, Zoho Books, FreshBooks.

Sound familiar?

You did the work. Now you're doing collections too.

Did they ever pay that March invoice?

Scrolling months of sent mail to reconstruct who owes what — every single week.

They said 'paying Friday' two Fridays ago

Promises get buried in reply chains. Nobody tracks whether they were kept.

I hate writing the awkward nudge

Chasing feels rude, so it gets postponed — and postponed invoices become forgotten ones.

I found an unpaid invoice from months ago

No system means silent leaks. Every forgotten invoice is money you already earned.

Simple setup

Connect your tools. Scotive runs the chase.

3 steps · about a minute
Step 01

Connect email & accounting

Start with Gmail today — optionally add QuickBooks Online. Outlook, Zoho Books, and FreshBooks are on the roadmap.

Connect your stackOAuth 2.0
GmailConnected
QuickBooks OnlineOptional
Outlook · Zoho · FreshBooksSoon
Step 02

Pick what's still unpaid

Scotive finds open invoices from email and your accounting feed. Confirm what's open — you know your work; we build the ledger.

Which are still unpaid?
Acme Studio — $2,400
Meraki Co. — $1,850
Old retainer — $600
Step 03

Approve the follow-ups

When something is late or a promise breaks, a draft appears with a state-derived tone. Edit, regenerate, or send — never auto-sent.

Not locked to one stack

Built for the tools you already use.

Invoice chasing across email and accounting — available connectors first, more without changing how you work.

Gmail
Available
QuickBooks Online
Available
Outlook
Coming soon
Zoho Books
Coming soon
FreshBooks
Coming soon
Full integrations roadmap →
What you get

A collections brain for email + accounting.

Scotive surfaces what needs you today — past due, broken promises, replies — and drafts the next move.

Replaces: inbox archaeology

Automatic invoice tracking

Detect invoices from email and optional accounting feeds. Track amounts, clients, and due dates in one ledger.

Email watchingAccounting importLedger by client
Replaces: memory & sticky notes

Reply & promise intelligence

Reads client replies for promises, disputes, and payment claims — and flags when a promise date slips.

Promise datesBroken-promise alertsDispute rounds
Replaces: awkward nudge writing

State-derived follow-ups

Drafts match the invoice state — Friendly reminder, Firm follow-up, Final notice, or Clarifying reply — signed as you.

Tone from ledger stateSame-thread repliesOne-tap approve
Replaces: manual reconciliation

Payment matching

Receipts and “says paid” claims land on the right invoice. Confirm received, or mark not yet — partials tracked. QBO paid sync when connected.

Receipt matchingPartial paymentsPaid sync
Replaces: constant checking-in

Needs you today

One prioritized list: past due, broken promises, replies, and confirmations. Optional daily digest.

Priority-firstDaily digestReview queue
Replaces: trust-me automation

You stay in control

Nothing is ever auto-sent. OAuth connectors only. Disconnect anytime. Content isn’t used to train Scotive’s models.

Approval-onlyOAuth 2.0Delete account anytime
Explore

Guides for getting paid faster.

Invoice chasing software

How Scotive compares to heavy AR suites.

Follow-up email templates

Copy-paste reminders that don't sound awkward.

Unpaid invoice reminders

When to nudge and what to say.

All guides

Polite follow-ups, broken promises, and more.

Who it's for

Anyone who bills clients and follows up on payment.

Scotive isn't locked to one job title — if you send invoices and chase unpaid ones, it fits.

FreelancersAgenciesConsultantsStudios & creative teamsProfessional servicesSmall businessesFounders & opsFinance & AR owners
Built for people who bill and chase

Stop leaking revenue to forgotten invoices.

“I used to spend Sunday nights going through sent mail to figure out who to nudge. Now it's a short approval pass with coffee.”

Freelance designer
Independent · 12 active clients
Sundays back

“A client promised payment three times. Scotive caught every date and drafted a firmer follow-up. Paid in full the next week.”

Agency ops lead
12-person agency
0 awkward emails

“Seed curation found an invoice I'd completely forgotten. That one recovery covered a year of any tool I could buy.”

Services founder
B2B professional services
Recovered cash
FAQ

Frequently asked questions

Does Scotive auto-send emails?
No. Scotive drafts follow-ups based on invoice state, but nothing is sent until you review and approve. You stay in control of every client email.
Is my email content used to train AI models?
No. Email content connected to Scotive is not used to train Scotive's models. You can disconnect integrations and delete your account anytime.
What email and accounting tools does Scotive support?
Gmail and QuickBooks Online are available now. Outlook / Microsoft 365, Zoho Books, and FreshBooks are on the roadmap — Scotive is built for email + accounting, not one vendor only.
Who is Scotive for?
Freelancers, agencies, consultants, professional services, and any team that bills clients and chases unpaid invoices — without needing an enterprise collections stack.
How is Scotive different from Chaser or Upflow?
Those tools often automate AR sequences for finance teams. Scotive watches the conversations and invoices you already have, drafts the next follow-up in context, and never sends without your click.
Scotive

Get paid without the awkward chase.

Connect email today. Add accounting when you're ready. Approve your first follow-up before your coffee gets cold.

Start free
Free to start No card required Nothing auto-sent, ever