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Scotive matches each open invoice from QuickBooks, Xero, or FreshBooks to the Gmail or Outlook thread, sends Friendly reminders you approve, and pauses the moment they reply. Firm emails wait for a click.
QuickBooks, Xero, and FreshBooks send reminders on a calendar. They cannot see the Gmail or Outlook thread, so they keep sending after the client already talked — and they never write the next email from your inbox.
Day 7 overdue is not the same as “paying Friday,” a question on the PO, or “we already paid.” Date-based reminders treat all of those as the same stamp.
The invoicing tool sends a canned note from its own domain. You are still in Gmail guessing the wording — and waiting weeks because it feels awkward.
If the client already replied, the next dated reminder still goes. If they promised a day, you still get “overdue.” You are the one who has to notice and pull it back.
A reply, a pay date they named, or “we already paid” is not on the reminder calendar. You rebuild the next chase from sent mail, every week, across a pile of open invoices.
Don’t worry. Scotive is built for all four.
See how it solves themScotive fetches the invoice, matches the Gmail or Outlook thread, sends Friendly reminders you approve, and pauses the moment they reply. Firm emails wait for a click.
It reads that invoice’s Gmail or Outlook conversation. A reply, a pay date they named, or “we already paid” is not another overdue stamp — Friendly stops so you are not the one who has to notice.
Friendly reminders go from your address, on the same thread, with a pay link. When they reply, you write the next email — you are not guessing “just checking in” on silence.
If they replied, Friendly stops. You pick a date to check back if still unpaid. No second reminder on an open conversation. Firm emails still need a click.
Replies and Firm sit in Needs you. A check-back date sits in Watching. Paid in the books ends the chase. You are not reconstructing next steps from sent mail.
Scotive pulls invoices from your invoicing tools, keeps the Gmail or Outlook thread on each one in sync, and runs the chase from your inbox.
After you sign up, connect Gmail or Outlook — or both — where clients actually talk. Then connect QuickBooks, Xero, or FreshBooks. Scotive pulls the invoices, then the conversations that belong to them. New mail keeps syncing, so a reply tomorrow is on the same invoice.
You approve the Friendly ladder once. A heads-up before due, a note on the due date, another a week later — from your Gmail or Outlook, on the same thread. Needs you is for replies, Firm drafts, and a check-back date that came due unpaid.
After Friendly, Scotive drafts a firmer email. You read it and click send. Nothing firmer goes out alone — a bot that keeps nagging after someone already talked starts to hurt the relationship.
A reply lands on that invoice, not in a separate pile. Friendly stops. Needs you. You write the next email and pick a date to check back if they still have not paid. When the books hit $0, the chase ends.
Friendly reminders follow the due date while they stay silent. The Gmail or Outlook thread is the brake. Paid in QuickBooks, Xero, or FreshBooks ends the chase.
A short Friendly heads-up can send from your Gmail or Outlook.
A Friendly check-in can send the day it is due.
Another Friendly reminder, same thread, same address.
Scotive drafts it. You read it and click send. Nothing firmer goes out alone.
The ladder stops. Needs you. You write the next email and pick when to check back if still unpaid.
QuickBooks, Xero, or FreshBooks hits $0. The chase ends.
If you have a pile of open invoices and still follow up from Gmail or Outlook, Scotive is the layer on top of the books you already keep.
I'll pay Friday / promised and didn't / says paid / partial / after they replied.
You already have QBO/Xero. Approved Friendly cadence, pause on reply, pay link, from Gmail/Outlook.
Softer / pre-due. Invoice #, amount, due date, and a payment link.
The buyer who already has QBO/Xero and is still in Gmail writing just checking in.
It matches each open invoice from QuickBooks, Xero, or FreshBooks to the Gmail or Outlook thread, sends Friendly reminders you approve, and pauses the moment they reply. Firm emails wait for a click. 30-day free trial. Then $29/month, or $290/year (2 months free).
